| Tool | Good For | Not Good For | | G Suite | - Collaborating with people inside and outside of the college in real-time or asynchronously
- Quickly collecting data via an online form
- Accessing documents from any computer, iPad or smart phone using just a web browser
- Easily sharing documents with others, from HC or not from HC. You can decide if they can edit or just view.
- Unlimited storage for academic users
| - Creating complicated documents, such as those with large images or complex formatting
- People who regularly work without an Internet connection
- Collaborating on documents that contain sensitive business information (identity theft information)
| | Microsoft Office | - Creating complicated documents, such as those with large images or complex formatting
- People who regularly work without an Internet connection
- Working on documents that contain sensitive business information (identity theft information)
| - Collaborating with others in real-time
- Quickly collecting data via an online form
- Accessing documents from any computer with just a web browser
- Easily sharing documents with others
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If you are collaborating on a complicated document, consider using Google Suite to collaborate on the content and then take that content out of Google Suite and bring it into Office or some other software to finalize the formatting.
Documents on the K drive are backed up by IT nightly and kept for 2 weeks For documents in Google drive they say:
Documents that are deleted are kept in Google's trashcan until you permanently delete them. If you remove some files and empty your trash after, Google will keep the deleted files for 25 days before they're unrecoverable for you. | 