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Using Google vs Microsoft Office products

ToolGood ForNot Good For
G Suite (Formerly Google Apps)
  • Collaborating with people inside and outside of the college in real-time or asynchronously
  • Quickly collecting data via an online form
  • Accessing documents from any computer, iPad or smart phone using just a web browser
  • Easily sharing documents with others
  • Creating complicated documents, such as those with large images or complex formatting
  • People who regularly work without an Internet connection
  • Collaborating on documents that contain sensitive business information (identity theft information)
Microsoft Office
  • Creating complicated documents, such as those with large images or complex formatting
  • People who regularly work without an Internet connection
  • Working on documents that contain sensitive business information (identity theft information)
  • Collaborating with others in real-time
  • Quickly collecting data via an online form
  • Accessing documents from any computer with just a web browser
  • Easily sharing documents with others


If you are collaborating on a complicated document, consider using Google Suite to collaborate on the content and then take that content out of Google Suite and bring it into Office or some other software to finalize the formatting.


Documents on the K drive are backed up by IT nightly and kept for 2 weeks
Documents on Google drive that are deleted are kept in Google's trashcan until you permanently delete them. 
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