Tips shared at training session on switching to Google May 2014
1. Left side navigation, extras that shows when cursor put there
Inbox, sent, drafts, starred , Default labels (folders) and imported ones and new ones you create in Gmail
are sorta like folders, but you can apply multiple labels to one email
Several ways to create, when looking at email or from Settings>labels
You can “send” an email to a label or drag it there
You can give a label a color, so it stands out (IT ones)
You can turn off Chat to give you more label space if you want (in tab in settings)
Default “Mail” in upper left, but you can also see Contacts and To Do
2. Upper section..
If you select/mark an email, you can take action on those emails, refresh . move to older messages.
Search window. You can search with many variables, (demo this)
from Kendra Berkey, one month from march 2014
upper right, how to access multiple accounts
3. Main inbox with your imported LN folders
By default, unread messages have white background, while read messages have gray background
Click on message (or messages )to get options… delete, label, archive
Archiving is like moving messages into a filing cabinet for safekeeping, rather than putting them in the trash can.
If you archive the email, it will be removed from your inbox, but you will always have it under All Mail. This is a useful feature that allows your inbox to stay uncluttered. The archived email can be located under "All Mail" if you did not assign a label to it. If you assigned a label to the email, you can find it under that label or under All Mail. Watch this short video Archiving vs. Deleting (YouTube 1:16).
When you delete an email it is moved to your trash bin for 30 days. At the end of the 30 days, the email is gone for good
also “Realize that any folder you create will also be a label, and vice versa. They are the same thing in Gmail. The only difference is that by clicking on a Folder icon, you move an email from your inbox to that folder, and by clicking on the Label icon, you add the label to an email without moving it away from where it's currently located (emails can have more than one label at a time).
What messages it has marked as important.. gmail learns...
Double click to open and read. Delete, reply...
Back arrow or back word….to return to inbox
Composing an email..
Make big and see all formatting options
Adding an attachment/getting an attachment
Other options under plus sign
CC and BCC in upper right
4 Gear on right side. place to change settings
Configure Inbox Click to enable Tabs if you want them, the default is just one, and you might want to leave it there to begin with.
You can configure inbox for Primary, Social, Promotions and train Gmail on what goes where…
Everything just in primary which I think is the default You can’t rename tabs
Google Calendar Intro