Just a few simple steps are required to archive all remaining mail from the Lotus server for future offline access.
In Lotus Notes on your primary Hesston College computer:
(For those with large mailboxes, please be ready to allow Lotus some time to work on this, while you can do things outside Lotus Notes)
- Check if you have an Archive file
- In the left nav, under Folders, is 'Archives', and if you expand the '+' sign there should be at least one type listed.
- Click the title to open it, to be sure it's configured properly.
- If not, follow the 'Check your Archive settings' (#2 below).
- If it opens, proceed with Archiving steps (#3 below).
- Check your Archive settings (If Needed)
- Open the 'Actions > Archive > Settings' menu
- Select the 'Default for Last Modified' criteria, and click 'Edit' on the right
- Ensure 'Enable this criteria' is checked (near the top), and under the 'What should happen...' section the 'Copy...' option is selected, with a filename entered.
- Click 'OK' (if a popup window asks to set up a schedule, answer No)
- The 'Default for Last Modified' should have a checkmark beside it. Click 'OK'
- Archive steps
- Open the 'All Documents' view, in the left nav below 'Inbox' (be patient - the view refresh is often very slow).
- Sort by Date descending, and scroll to the top.
- You should see your newest mail that now has a clock icon on the left, indicating it was forwarded to Google and will expire. Below that you should find mail from before the migration.
- Select all messages (hold the 'CTRL' key, and press the 'a' key - this should highlight all messages).
- Click the 'Actions > Archive > Archive now' menu option (from the top menu bar).
- Click 'OK' to affirm archiving now. Let it work. When it's complete it will open the archive file with your archived mail.